Too many apps? Odoo for SME

Too many apps? Odoo for SME

Are you a business with too many apps? Do you spend countless hours pasting information between these apps? And do you have a heap of out-of-date excel spreadsheets you use to aggregate this data in an attempt of pulling semi-useful insights about your business? If you answered yes to all these questions, don’t sweat it. You are probably in the same camp as 90% of both large and small businesses in Australia. But you can do better. This is why we believe an Enterprise Resource Planning (ERP) tool represents the best value for a business, and why we recommend Odoo for SME (small to medium sized enterprises). It’s used by organisations as large as Toyota but is perfect for small business. But more on that later. Today we dive into the pitfalls of having too many apps in your business.

Compounding Costs of Multiple Subscriptions

Initially, small applications with monthly or yearly subscriptions seem economical. However, as businesses grow and their needs evolve, they often find themselves subscribing to numerous services that overlap in functionality but not quite enough to replace one another. This results in a compounding effect on costs—not just financially, but also in terms of time spent managing these subscriptions. Each application requires updates, renewal discussions, and management of its data, multiplying the indirect costs exponentially.

Moreover, many of these applications have pricing models that increase with additional users, features, or higher levels of support, which can make budgeting unpredictable. Unlike piecemeal solutions, ERP systems are designed to be scalable. Its why we recommend an ERP like Odoo for SME. The tool can grow with your business allowing you greater control, enhanced insights about how your business is performing and ultimately allow you to compete more effectively in your market place.

Data Silos and Integration Challenges

A critical downside of using multiple applications is the creation of data silos—isolated islands of data that are accessible only by specific departments. This fragmentation makes it incredibly difficult to get a unified view of the business’s operations. For instance, the customer service team’s tools might not communicate seamlessly with the sales or finance tools, leading to discrepancies in data and often, missed opportunities for cross-departmental collaboration and customer engagement.

Pulling insights from disparate tools can become a logistical nightmare. Managers and IT teams spend considerable time exporting data from one system and importing it into another to generate comprehensive reports. This not only wastes time but also increases the risk of errors. ERP systems are inherently designed to integrate these various functions into a single, coherent database, ensuring that data flows seamlessly across departments. This integration fosters enhanced decision-making, driven by data consistency and accessibility. Odoo is utilised by organisations as large as Toyota.  This ERP grows with you and its why we recommend Odoo for SME.

Manual Processes and Efficiency Drains

When business tools are disjointed, the need for manual entry increases. Employees find themselves entering the same data into multiple systems, tracking down information across platforms, and reconciling discrepancies manually. This redundancy not only slows down processes but also demoralises staff and leaves room for human error, impacting overall business efficiency.

A contemporary ERP system like Odoo automates these mundane tasks by allowing data to move fluidly between functionalities. Automation not only speeds up operations but also reduces the likelihood of errors, freeing up employees to focus on more strategic, value-add activities. At Vitr we believe this functional automation is key to driving operational improvements in your business and allowing you to compete effectively in your field.

Technological and Change Management in Scaling Businesses

For growing businesses, the complexity of managing multiple systems can quickly become untenable. As the workforce expands, training new employees on multiple applications becomes time-consuming and often leads to inconsistent usage and data handling practices across the organisation.

Implementing an ERP system like Odoo ERP early in the business lifecycle—before these complexities grow—can significantly ease these challenges. Early adoption allows businesses to design their processes around a unified system from the start, making scaling smoother and more manageable. Moreover, managing change becomes significantly simpler when there’s only one system to train on and adapt to. This unified approach not only supports a more consistent company culture but also accelerates the onboarding process for new hires.


While the initial diversity of business applications might seem to provide tailored solutions, the long-term view often reveals a different story. The fragmented approach tends to be costly, inefficient, and a barrier to effective scaling. An ERP system offers a compelling alternative by reducing costs, integrating data, automating processes, and simplifying technological management as businesses grow.

For companies looking to scale, the move to an ERP should be considered not just a technological upgrade but a strategic enabler, crucial for maintaining competitive advantage in an increasingly complex business environment. By centralising operations early, businesses can ensure they are well-equipped to manage growth efficiently and effectively, turning operational challenges into opportunities for innovation and success.

All businesses are different and there is no one size fits all. Sometimes a single application can make the critical difference. Other times, you might need something more encompassing. At Vitr, we offer a free digital audit to help identify solutions that will allow your business to automate mundane functions, improve operational efficiency and enhance visibility across your organisation. Get in touch to book a free audit.

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